Call to Order Council Work Shop at 6:00 p.m. A. Invocation: Pastor Brad Sutton Point Church. B. Items to be withdrawn from Consent Agenda. C. Emergency Items if posted. D. Request by the Town Council for items to be placed on a future agenda for discussion, and recognition of excused absences. E. Discussion regarding Lakefront District Residential Overlay. (Planning Manager Skye Thibodeaux) F. Presentation of monthly updates from department heads concerning law enforcement activities, municipal court, customer service, emergency medical services, fire department response, fire prevention activities, emergency management, ongoing economic development projects, building permits, code enforcement activities, library activities, human resources updates, information technology report, revenue and expenditure report, street construction status, sanitation services, highway construction status, utility operations, parks and recreation activities, as well as facility and fleet updates. G. Council to highlight items on the agenda needing further discussion or comments prior to the regular session.
2. Roll Call/Call to Order Regular Town Council Immediately Following Council Workshop. 3. Pledge to the Flags: A. United States Flag B. Texas Flag: Honor the Texas Flag I pledge allegiance to thee Texas, one state under God, one and indivisible.
4. Presentation: A. Proclamation honoring the Little Elm Parks and Recreation Maintenance Crew. (Mayor Hillock) B. Chief Financial Officer Karla Stovall to present 2017 Achievement of Excellence in Procurement Award to Dawn Berry, Purchasing Agent. 5. Public Comments: Persons may address the Town Council on any issue. This is the appropriate time for citizens to address the Council on any concern whether on this agenda or not. In accordance with the State of Texas Open Meeting Act, the council may not comment or deliberate such statements during this period, except as authorized by Section 551.072, Texas Government Code.
Consent Agenda: All matters listed under the Consent Agenda are considered to be routine by the Town Council and require little or no deliberation. There will not be a separate discussion of these items and the agenda will be enacted by one vote. If the Council expresses a desire to discuss a matter listed, that item will be removed from the consent agenda and considered separately: A. Minutes of the September 5, 2017 Workshop, Public Hearings and Regular Meeting. (Town Secretary Kathy Phillips) B. Minutes of the September 12, 2017 Special Meeting. (Town Secretary Kathy Phillips) C. Awarding Bid 2017-106 for street maintenance to Quality Excavation, LTD. for an amount not to exceed $208,680.00 and to authorize the Town Manager to execute contract. (Purchasing Agent Dawn Berry) D. Authorizing Work Order 2018-1122 for the design of the West Side Package: Lift Station, Gravity Main, and Force Main to Freese and Nichols, Inc. in an amount not to exceed $80,000.00 and to authorize the Town Manager to execute work order. (Purchasing Agent Dawn Berry) E. Authorize the purchase of the software license renewals for Windows and Office 365 for the period of August 1, 2017 to July 31, 2018 at the unit prices listed. (Purchasing Agent Dawn Berry) F. Ordinance No. 1416 an Ordinance of the Town Council of the Town of Little Elm updating the Valencia Public Improvement District Service and Assessment Plan and Assessment Roll. (Chief Financial Officer Karla Stovall) G. Ordinance No. 1417 an Ordinance of the Town Council of the Town of Little Elm updating the Rudman Tract Public Improvement District Service and Assessment Plan and Assessment Roll. (Chief Financial Officer Karla Stovall) H. Resolution No. 09191704 a Resolution of the Town Council of the Town of Little Elm, Texas, approving certain Tax Increment Reinvestment Zone Number Four Project Expenditures; providing a severability clause; and providing an effective date. (Chief Financial Officer Karla Stovall) I. Approve Little Elm EDC Investment Policy FY 2017-2018. (EDC Executive Director Jennette Killingsworth-Espinosa) J. Authorize the disposal of property located at 807 Hillside Beach through Herrin Real Estate, LLC to GRC Dallas Homes in an amount of $46,000. (Purchasing Agent Dawn Berry) K. Resolution No. 09191707 a Resolution of the Town Council of the Town of Little Elm, Texas, hereby authorizing the Town Manager of the Town of Little Elm Texas, to execute Interlocal Cooperative Agreement by and between the Town of Little Elm, Texas and the City of Frisco, Texas for resurfacing of King Road between Rose Lane to Witt Road for both Parties. (Public Works Director Kevin Mattingly)
Reports and requests for Town Council consideration and appropriate action: Discussion and Action to adopt Ordinance No. 1412 an Ordinance of the Town of Little Elm Texas, renaming Clark Street and a portion of Lakeshore Drive from Main Street North to Faye Circle to Lakefront Drive within Little Elm Town limits; providing for an effective date of this Ordinance; and providing for the publication of the Caption hereof. (Town Planner Skye Thibodeaux)
Discussion and Action to approve Resolution No. 09191701 a Resolution of the Town of Little Elm, Texas approving the Form and Authorizing the distribution of a Preliminary Limited Offering Memorandum for the Town of Little Elm, Texas Special Assessment Revenue Bonds, Series 2017 (Hillstone Pointe Public Improvement District No. 2 Phases #1 -1A Project); and resolving other matters incident and related thereto. (Chief Financial Officer Karla Stovall)
Discussion and Action to approve Resolution No. 09191702 a Resolution of the Town of Little Elm, Texas determining cost of certain authorized improvements to be financed by the Hillstone Pointe Public Improvement District No. 2; approving a Preliminary Service Plan and Assessment Plan, including proposed Assessment Roll; calling a meeting and noticing a Public Hearing for October 17, 2017 to consider an Ordinance Levy Assessments on property located within the Hillstone Pointe Public Improvement District No. 2; directing the filing of the proposed Assessment Roll with the Town Secretary to make available for public inspection; directing Town Staff to publish and mail notice of said Public Hearing; and resolving other matters incident and related thereto. (Chief Financial Officer Karla Stovall)
9. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development. 10. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development.
Approval of the applicant's request per Council approval of the updated site plan. (Lakefront on Eldorado) (Planning Manager Skye Thibodeaux)
Items 9 & 10 (Part 2 of 2) & 11
9. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development. 10. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development. 11. Adjourn Work Shop and Regular Meeting.
Call to Order Council Work Shop at 6:00 p.m. A. Invocation: Pastor Brad Sutton Point Church. B. Items to be withdrawn from Consent Agenda. C. Emergency Items if posted. D. Request by the Town Council for items to be placed on a future agenda for discussion, and recognition of excused absences. E. Discussion regarding Lakefront District Residential Overlay. (Planning Manager Skye Thibodeaux) F. Presentation of monthly updates from department heads concerning law enforcement activities, municipal court, customer service, emergency medical services, fire department response, fire prevention activities, emergency management, ongoing economic development projects, building permits, code enforcement activities, library activities, human resources updates, information technology report, revenue and expenditure report, street construction status, sanitation services, highway construction status, utility operations, parks and recreation activities, as well as facility and fleet updates. G. Council to highlight items on the agenda needing further discussion or comments prior to the regular session.
2. Roll Call/Call to Order Regular Town Council Immediately Following Council Workshop. 3. Pledge to the Flags: A. United States Flag B. Texas Flag: Honor the Texas Flag I pledge allegiance to thee Texas, one state under God, one and indivisible.
4. Presentation: A. Proclamation honoring the Little Elm Parks and Recreation Maintenance Crew. (Mayor Hillock) B. Chief Financial Officer Karla Stovall to present 2017 Achievement of Excellence in Procurement Award to Dawn Berry, Purchasing Agent. 5. Public Comments: Persons may address the Town Council on any issue. This is the appropriate time for citizens to address the Council on any concern whether on this agenda or not. In accordance with the State of Texas Open Meeting Act, the council may not comment or deliberate such statements during this period, except as authorized by Section 551.072, Texas Government Code.
Consent Agenda: All matters listed under the Consent Agenda are considered to be routine by the Town Council and require little or no deliberation. There will not be a separate discussion of these items and the agenda will be enacted by one vote. If the Council expresses a desire to discuss a matter listed, that item will be removed from the consent agenda and considered separately: A. Minutes of the September 5, 2017 Workshop, Public Hearings and Regular Meeting. (Town Secretary Kathy Phillips) B. Minutes of the September 12, 2017 Special Meeting. (Town Secretary Kathy Phillips) C. Awarding Bid 2017-106 for street maintenance to Quality Excavation, LTD. for an amount not to exceed $208,680.00 and to authorize the Town Manager to execute contract. (Purchasing Agent Dawn Berry) D. Authorizing Work Order 2018-1122 for the design of the West Side Package: Lift Station, Gravity Main, and Force Main to Freese and Nichols, Inc. in an amount not to exceed $80,000.00 and to authorize the Town Manager to execute work order. (Purchasing Agent Dawn Berry) E. Authorize the purchase of the software license renewals for Windows and Office 365 for the period of August 1, 2017 to July 31, 2018 at the unit prices listed. (Purchasing Agent Dawn Berry) F. Ordinance No. 1416 an Ordinance of the Town Council of the Town of Little Elm updating the Valencia Public Improvement District Service and Assessment Plan and Assessment Roll. (Chief Financial Officer Karla Stovall) G. Ordinance No. 1417 an Ordinance of the Town Council of the Town of Little Elm updating the Rudman Tract Public Improvement District Service and Assessment Plan and Assessment Roll. (Chief Financial Officer Karla Stovall) H. Resolution No. 09191704 a Resolution of the Town Council of the Town of Little Elm, Texas, approving certain Tax Increment Reinvestment Zone Number Four Project Expenditures; providing a severability clause; and providing an effective date. (Chief Financial Officer Karla Stovall) I. Approve Little Elm EDC Investment Policy FY 2017-2018. (EDC Executive Director Jennette Killingsworth-Espinosa) J. Authorize the disposal of property located at 807 Hillside Beach through Herrin Real Estate, LLC to GRC Dallas Homes in an amount of $46,000. (Purchasing Agent Dawn Berry) K. Resolution No. 09191707 a Resolution of the Town Council of the Town of Little Elm, Texas, hereby authorizing the Town Manager of the Town of Little Elm Texas, to execute Interlocal Cooperative Agreement by and between the Town of Little Elm, Texas and the City of Frisco, Texas for resurfacing of King Road between Rose Lane to Witt Road for both Parties. (Public Works Director Kevin Mattingly)
Reports and requests for Town Council consideration and appropriate action: Discussion and Action to adopt Ordinance No. 1412 an Ordinance of the Town of Little Elm Texas, renaming Clark Street and a portion of Lakeshore Drive from Main Street North to Faye Circle to Lakefront Drive within Little Elm Town limits; providing for an effective date of this Ordinance; and providing for the publication of the Caption hereof. (Town Planner Skye Thibodeaux)
Discussion and Action to approve Resolution No. 09191701 a Resolution of the Town of Little Elm, Texas approving the Form and Authorizing the distribution of a Preliminary Limited Offering Memorandum for the Town of Little Elm, Texas Special Assessment Revenue Bonds, Series 2017 (Hillstone Pointe Public Improvement District No. 2 Phases #1 -1A Project); and resolving other matters incident and related thereto. (Chief Financial Officer Karla Stovall)
Discussion and Action to approve Resolution No. 09191702 a Resolution of the Town of Little Elm, Texas determining cost of certain authorized improvements to be financed by the Hillstone Pointe Public Improvement District No. 2; approving a Preliminary Service Plan and Assessment Plan, including proposed Assessment Roll; calling a meeting and noticing a Public Hearing for October 17, 2017 to consider an Ordinance Levy Assessments on property located within the Hillstone Pointe Public Improvement District No. 2; directing the filing of the proposed Assessment Roll with the Town Secretary to make available for public inspection; directing Town Staff to publish and mail notice of said Public Hearing; and resolving other matters incident and related thereto. (Chief Financial Officer Karla Stovall)
9. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development. 10. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development.
Approval of the applicant's request per Council approval of the updated site plan. (Lakefront on Eldorado) (Planning Manager Skye Thibodeaux)
Items 9 & 10 (Part 2 of 2) & 11
9. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development. 10. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.074 of the Texas Government Code to discuss and deliberate personal matters to evaluate performances and duties, of a public officer or employee(s). 1. Annual Review of Town Attorney 2. Annual Review of Municipal Court Judge D. Section 551.076 to discuss security matters. E. Section 551.087 to discuss Economic Development. 11. Adjourn Work Shop and Regular Meeting.