Call to Order Council Work Shop at 6:00 p.m. A. Invocation: Pastor Bob Allen, Gideon International. B. Items to be withdrawn from Consent Agenda. C. Emergency Items if posted. D. Request by the Town Council for items to be placed on a future agenda for discussion, and recognition of excused absences. E. Discussion on current hands free ordinance regarding new state law. (Chief of Police Rodney Harrison) F. Presentation of monthly updates from department heads concerning law enforcement activities, municipal court, customer service, emergency medical services, fire department response, fire prevention activities, emergency management, ongoing economic development projects, building permits, code enforcement activities, library activities, human resources updates, information technology report, revenue and expenditure report, street construction status, sanitation services, highway construction status, utility operations, parks and recreation activities, as well as facility and fleet updates. G. Council to highlight items on the agenda needing further discussion or comments prior to the regular session.
2. Roll Call/Call to Order Regular Town Council Immediately Following Council Workshop. 3. Pledge to the Flags: A. United States Flag B. Texas Flag: Honor the Texas Flag I pledge allegiance to thee Texas, one state under God, one and indivisible.
Presentations/Acknowledgments: A. Proclamation of Recognition to Phillip Crabill for his efforts to Keep Little Elm Beautiful. (Mayor Hillock)
Consent Agenda: All matters listed under the Consent Agenda are considered to be routine by the Town Council and require little or no deliberation. There will not be a separate discussion of these items and the agenda will be enacted by one vote. If the Council expresses a desire to discuss a matter listed, that item will be removed from the consent agenda and considered separately: A. Minutes of the June 6, 2017 Workshop, Public Hearings and Regular Meeting. (Town Secretary Kathy Phillips) B. Final Plat Lot 6, Block A of the Cottonwood Crossing Addition, approximately 1.003 acres of land situated in the William McFadden Survey, Abstract No. 893, Little Elm, Denton County, Texas and located on the west side of FM 423, approximately 150 feet south of Little Elm Parkway (FM 720), comprised of one non-residential lot within the town limits of Little Elm, Texas. (Director of Development Services Jason Laumer) C. Final Plat for Lot 1, Block 1 of the Riverbend Addition, approximately 21.60 acres of land situated in the Thomas Navo Survey, Abstract No. 964, located approximately 1,500 feet to the southwest of the intersection of Navo Road andFishtrap Road, comprised of one non-residential lot within Little Elm's ETJ. (Director of Development Services Jason Laumer) D. Award Bid 2017-93 for three warning sirens to Shipman Communications, Inc. in an amount not to exceed $86,355.00 and to authorize the Town Manager to execute the agreement. (Purchasing Agent Dawn Berry) E. Award Re-Bid 2017-90 for Wastewater Treatment Plant Expansion to Felix Construction in an amount on to exceed $9,634,665.00 and to authorizing the Town Manager to execute the agreement. (Purchasing Agent Dawn Berry) F. Interlocal Cooperative Agreement between the Town of Little Elm, Texas, and the Little Elm Independent School District regarding the Zellars Drainage Project. (Deputy Town Manager Doug Peach) G. Resolution No. 06201701 a Resolution of the Town Council of the Town of Little Elm, Texas ("Town"), approving (I) the Resolution of the Board of Directors of Little Elm Economic Development Corporation ("Corporation") regarding a loan in the amount not to exceed $3,048,000; (II) a Sales Remittance Agreement between the Town and the Corporation, (III) resolving other matters incident and related to the loan; and (IV) the authority of the Mayor to execute, on behalf of the Town, a general certificate of the Town an Sales Tax Remittance agreement. (EDC Executive Director Jennette Killingsworth) H. Approve 380 Economic Development Program and Performance Agreement between the Little Elm EDC and the Town of Little Elm regarding loan for Texas First Rentals Facility and authorize the Town Mayor to execute agreement for same. (EDC Executive Director Jennette Killingsworth) I. Approve Amended and Restated Chapter 380 Agreement between the Town of Little Elm, Texas, Little Elm Economic Development Corporation, the Town of Little Elm and Texas First Rentals, LLC and authorize the Town Mayor to execute agreement for the same. (EDC Executive Director Jennette Killingsworth) J. Consent to Lease Agreement between the Town of Little Elm EDC and Texas Holt Properties, Inc. regarding Texas First Rentals facility. (EDC Executive Director Jennette Killingsworth) K. Consent to Occupancy Lease Agreement between Little Elm EDC, Texas First Rentals, LL and Texas Holt Properties, Inc. regarding Texas First Rentals facility. (EDC Executive Director Jennette Killingsworth) L. Consent to Collateral Assignment of Rent of Occupancy Lease Agreement between the Little Elm EDC, Texas First Rentals. LLC and Texas Holt Properties, Inc. regarding Texas First Rentals facility. (EDC Executive Director Jennette Killingsworth) M. Approve Agreement for Administrative Services for Lakeside Estates Public Improvement District by and between MuniCap, Inc. and the Town of Little Elm. (Chief Financial Officer Karla Stovall) N. Authorizing Work Order 2017-1105 for the FM 423 Green Ribbon Project to Schrickel, Rollins, and Associates, Inc. in an amount not to exceed $49,500.00 and to authorize the Town Manager to execute work order. (Purchasing Agent Dawn Berry) O. Approve the License, Construction, and Maintenance Agreement for Monument Sign with the Lakewood Estates Homeowners Association and authorize the Town Manager to execute contract for the same. (Director of Development Services Jason Laumer) P. Approve the License, Construction, and Maintenance Agreement for Monument Sign with Wynfield Farms Homeowners Association and authorize the Town Manger to execute contract for the same. (Director of Development Services Jason Laumer) Q. Award Bid 2017-97 for monument signs at Lakewood Estates and Wynfield Farms to Green Mound in an amount not to exceed $67,920.00 and to authorize the Town Manager to execute the agreement. (Purchasing Agent Dawn Berry) R. Approve the Perpetual and Irrevocable License Agreement for the Hart's Branch Trial with Wynfield Farms Homeowners Association and authorize the Town Manager to execute contract for the same. (Director of Development Services Jason Laumer) S. Amendment to the Interocal Agreement between the Town of Little Elm and Denton County for Shared Governance Communications. (Police Chief Rodney Harrison) T. Final Acceptance of Water, Sewer and Thoroughfares for Hillstone Pointe Phase 1» (Director of Development Services Jason Laumer) U. Appointment of members to Memorial Committee. (Police Chief Rodney Harrison) V. Approve Council's 2017 Strategic Plan. (Town Manager Matt Mueller) W. Authorize purchase police vehicle & equipment from vendors listed for an amount not to exceed $115,419.03. (Purchasing Agent Dawn Berry)
Public Hearing to discuss 2017 Comprehensive Plan. All interested citizen are welcome to attend and express their views and comments. A. Staff Comments B. Open Public Hearing, C. Receive Public Comments. D. Close Public Hearing. E. Discussion and Action to adopt Ordinance No. 1398 an Ordinance of the Town of Little Elm, Texas, adopting the Town of Little Elm Comprehensive Plan 2017; providing for a Comprehensive Planning Program, Vision, and Official Policy for the future of Little Elm; providing a saving clause; providing a repealer clause; and providing for an effective date. (Director of Development Services Jason Laumer)
Public Hearing for a major waiver to existing Town Center District zoning to allow for the construction of a residential development. (Director of Development Services Jason Laumer) A. Staff comments B. Open Public Hearing. C. Receive Public Comments. D. Close Public Hearing. E. Discussion and Action to approve major waiver to existing Town Center Districtzoning to allow for the construction of a residential development.
Public Hearing (Lakeshore Plaza Mixed Use) for a major waiver to existing Town Center District zoning to allow for the construction of a residential development. (Director of Development Services Jason Laumer) A. Staff comments B. Open Public Hearing. C. Receive Public Comments. D. Close Public Hearing. E. Discussion and Action to approve major waiver to existing Town Center District zoning to allow for the construction of a mixed use development.
Reports and requests for Town Council consideration and appropriate action: Discussion and Action to adopt Ordinance No. 1396 an Ordinance of the Town Council of Little Elm, Texas ("Town"), authorizing certain budget amendments pertaining to the Fiscal Year 2016-2017 budget; and providing an effective date. (Chief Financial Officer Karla Stovall)
Discussion and Action to adopt Ordinance No. 1397 an Ordinance of the Town Council of the Town of Little Elm, Texas, releasing, relinquishing, and allocating certain designated Extraterritorial Jurisdiction to the Town of Providence Village, Texas and updating the official Town Map; and providing for an effective date. (Director of Development Services Jason Laumer)
12. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 13. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 14. Adjourn Work Shop and Regular Meeting.
Call to Order Council Work Shop at 6:00 p.m. A. Invocation: Pastor Bob Allen, Gideon International. B. Items to be withdrawn from Consent Agenda. C. Emergency Items if posted. D. Request by the Town Council for items to be placed on a future agenda for discussion, and recognition of excused absences. E. Discussion on current hands free ordinance regarding new state law. (Chief of Police Rodney Harrison) F. Presentation of monthly updates from department heads concerning law enforcement activities, municipal court, customer service, emergency medical services, fire department response, fire prevention activities, emergency management, ongoing economic development projects, building permits, code enforcement activities, library activities, human resources updates, information technology report, revenue and expenditure report, street construction status, sanitation services, highway construction status, utility operations, parks and recreation activities, as well as facility and fleet updates. G. Council to highlight items on the agenda needing further discussion or comments prior to the regular session.
2. Roll Call/Call to Order Regular Town Council Immediately Following Council Workshop. 3. Pledge to the Flags: A. United States Flag B. Texas Flag: Honor the Texas Flag I pledge allegiance to thee Texas, one state under God, one and indivisible.
Presentations/Acknowledgments: A. Proclamation of Recognition to Phillip Crabill for his efforts to Keep Little Elm Beautiful. (Mayor Hillock)
Consent Agenda: All matters listed under the Consent Agenda are considered to be routine by the Town Council and require little or no deliberation. There will not be a separate discussion of these items and the agenda will be enacted by one vote. If the Council expresses a desire to discuss a matter listed, that item will be removed from the consent agenda and considered separately: A. Minutes of the June 6, 2017 Workshop, Public Hearings and Regular Meeting. (Town Secretary Kathy Phillips) B. Final Plat Lot 6, Block A of the Cottonwood Crossing Addition, approximately 1.003 acres of land situated in the William McFadden Survey, Abstract No. 893, Little Elm, Denton County, Texas and located on the west side of FM 423, approximately 150 feet south of Little Elm Parkway (FM 720), comprised of one non-residential lot within the town limits of Little Elm, Texas. (Director of Development Services Jason Laumer) C. Final Plat for Lot 1, Block 1 of the Riverbend Addition, approximately 21.60 acres of land situated in the Thomas Navo Survey, Abstract No. 964, located approximately 1,500 feet to the southwest of the intersection of Navo Road andFishtrap Road, comprised of one non-residential lot within Little Elm's ETJ. (Director of Development Services Jason Laumer) D. Award Bid 2017-93 for three warning sirens to Shipman Communications, Inc. in an amount not to exceed $86,355.00 and to authorize the Town Manager to execute the agreement. (Purchasing Agent Dawn Berry) E. Award Re-Bid 2017-90 for Wastewater Treatment Plant Expansion to Felix Construction in an amount on to exceed $9,634,665.00 and to authorizing the Town Manager to execute the agreement. (Purchasing Agent Dawn Berry) F. Interlocal Cooperative Agreement between the Town of Little Elm, Texas, and the Little Elm Independent School District regarding the Zellars Drainage Project. (Deputy Town Manager Doug Peach) G. Resolution No. 06201701 a Resolution of the Town Council of the Town of Little Elm, Texas ("Town"), approving (I) the Resolution of the Board of Directors of Little Elm Economic Development Corporation ("Corporation") regarding a loan in the amount not to exceed $3,048,000; (II) a Sales Remittance Agreement between the Town and the Corporation, (III) resolving other matters incident and related to the loan; and (IV) the authority of the Mayor to execute, on behalf of the Town, a general certificate of the Town an Sales Tax Remittance agreement. (EDC Executive Director Jennette Killingsworth) H. Approve 380 Economic Development Program and Performance Agreement between the Little Elm EDC and the Town of Little Elm regarding loan for Texas First Rentals Facility and authorize the Town Mayor to execute agreement for same. (EDC Executive Director Jennette Killingsworth) I. Approve Amended and Restated Chapter 380 Agreement between the Town of Little Elm, Texas, Little Elm Economic Development Corporation, the Town of Little Elm and Texas First Rentals, LLC and authorize the Town Mayor to execute agreement for the same. (EDC Executive Director Jennette Killingsworth) J. Consent to Lease Agreement between the Town of Little Elm EDC and Texas Holt Properties, Inc. regarding Texas First Rentals facility. (EDC Executive Director Jennette Killingsworth) K. Consent to Occupancy Lease Agreement between Little Elm EDC, Texas First Rentals, LL and Texas Holt Properties, Inc. regarding Texas First Rentals facility. (EDC Executive Director Jennette Killingsworth) L. Consent to Collateral Assignment of Rent of Occupancy Lease Agreement between the Little Elm EDC, Texas First Rentals. LLC and Texas Holt Properties, Inc. regarding Texas First Rentals facility. (EDC Executive Director Jennette Killingsworth) M. Approve Agreement for Administrative Services for Lakeside Estates Public Improvement District by and between MuniCap, Inc. and the Town of Little Elm. (Chief Financial Officer Karla Stovall) N. Authorizing Work Order 2017-1105 for the FM 423 Green Ribbon Project to Schrickel, Rollins, and Associates, Inc. in an amount not to exceed $49,500.00 and to authorize the Town Manager to execute work order. (Purchasing Agent Dawn Berry) O. Approve the License, Construction, and Maintenance Agreement for Monument Sign with the Lakewood Estates Homeowners Association and authorize the Town Manager to execute contract for the same. (Director of Development Services Jason Laumer) P. Approve the License, Construction, and Maintenance Agreement for Monument Sign with Wynfield Farms Homeowners Association and authorize the Town Manger to execute contract for the same. (Director of Development Services Jason Laumer) Q. Award Bid 2017-97 for monument signs at Lakewood Estates and Wynfield Farms to Green Mound in an amount not to exceed $67,920.00 and to authorize the Town Manager to execute the agreement. (Purchasing Agent Dawn Berry) R. Approve the Perpetual and Irrevocable License Agreement for the Hart's Branch Trial with Wynfield Farms Homeowners Association and authorize the Town Manager to execute contract for the same. (Director of Development Services Jason Laumer) S. Amendment to the Interocal Agreement between the Town of Little Elm and Denton County for Shared Governance Communications. (Police Chief Rodney Harrison) T. Final Acceptance of Water, Sewer and Thoroughfares for Hillstone Pointe Phase 1» (Director of Development Services Jason Laumer) U. Appointment of members to Memorial Committee. (Police Chief Rodney Harrison) V. Approve Council's 2017 Strategic Plan. (Town Manager Matt Mueller) W. Authorize purchase police vehicle & equipment from vendors listed for an amount not to exceed $115,419.03. (Purchasing Agent Dawn Berry)
Public Hearing to discuss 2017 Comprehensive Plan. All interested citizen are welcome to attend and express their views and comments. A. Staff Comments B. Open Public Hearing, C. Receive Public Comments. D. Close Public Hearing. E. Discussion and Action to adopt Ordinance No. 1398 an Ordinance of the Town of Little Elm, Texas, adopting the Town of Little Elm Comprehensive Plan 2017; providing for a Comprehensive Planning Program, Vision, and Official Policy for the future of Little Elm; providing a saving clause; providing a repealer clause; and providing for an effective date. (Director of Development Services Jason Laumer)
Public Hearing for a major waiver to existing Town Center District zoning to allow for the construction of a residential development. (Director of Development Services Jason Laumer) A. Staff comments B. Open Public Hearing. C. Receive Public Comments. D. Close Public Hearing. E. Discussion and Action to approve major waiver to existing Town Center Districtzoning to allow for the construction of a residential development.
Public Hearing (Lakeshore Plaza Mixed Use) for a major waiver to existing Town Center District zoning to allow for the construction of a residential development. (Director of Development Services Jason Laumer) A. Staff comments B. Open Public Hearing. C. Receive Public Comments. D. Close Public Hearing. E. Discussion and Action to approve major waiver to existing Town Center District zoning to allow for the construction of a mixed use development.
Reports and requests for Town Council consideration and appropriate action: Discussion and Action to adopt Ordinance No. 1396 an Ordinance of the Town Council of Little Elm, Texas ("Town"), authorizing certain budget amendments pertaining to the Fiscal Year 2016-2017 budget; and providing an effective date. (Chief Financial Officer Karla Stovall)
Discussion and Action to adopt Ordinance No. 1397 an Ordinance of the Town Council of the Town of Little Elm, Texas, releasing, relinquishing, and allocating certain designated Extraterritorial Jurisdiction to the Town of Providence Village, Texas and updating the official Town Map; and providing for an effective date. (Director of Development Services Jason Laumer)
12. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 13. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 14. Adjourn Work Shop and Regular Meeting.