1. Call to Order Council Work Shop at 6:00 p.m. A. Items to be withdrawn from Consent Agenda. B. Emergency Items if posted. C. Request by the Town Council for items to be placed on a future agenda for discussion, and recognition of excused absences; D. Proposed Noise Ordinance Amendments. (Town Manager-Matt Mueller) E. Discussion on proposed Ordinance No. 1238 authorizing the Town Manager to sign all contracts and change orders up to $50,000 and adopting a purchasing policy. This Ordinance sets guidelines for contracting authority as allowed in the Town's Charter, Section 8.09. (Purchasing Agent-Dawn Berry) F. Presentation of monthly updates from department heads concerning law enforcement activities, municipal court, customer service, emergency medical services, fire department response, fire prevention activities, emergency management, ongoing economic development projects, building permits, code enforcement activities, library activities, human resources updates, information technology report, revenue and expenditure report, street construction status, sanitation services, highway construction status, utility operations, parks and recreation activities, as well as facility and fleet updates. G. Council to highlight items on the agenda needing further discussion or comments prior to the regular session.
2. Roll Call/Call to Order Regular Town Council Immediately Following Council Workshop. 3. Opening Prayer: Minister Michael Turner-New Life Community Church, 4. Pledge to the Flags: A. United States Flag B. Texas Flag: Honor the Texas Flag I pledge allegiance to thee Texas, one state under God, one and indivisible.
Presentation: Library Director-Spencer Smith. A. "In recognition of the effort of their staff and students , the Little Elm Public Library would like award the following schools for their participation in our Summer Reading Program: Brent Elementary- Bronze Level Trophy- over 200 books read! Cesar Chavez Elementary- Silver Level Trophy- over 1,400 books read! Lakeview Elementary- Bronze Level Trophy- over 100 books read! Oak Point Elementary- Silver Level Trophy- over 450 books read! Robertson Elementary- Silver Level Trophy- over 650 books read! In addition, and for the second year in a row, Cesar Chavez Elementary wins the award for most total book read."
Public Comments: Persons may address the Town Council on any issue. This is the appropriate time for citizens to address the Council on any concern whether on this agenda or not. In accordance with the State of Texas Open Meeting Act, the council may not comment or deliberate such statements during this period, except as authorized by Section 551.072, Texas Government Code.
Consent Agenda: All matters listed under the Consent Agenda are considered to be routine by the Town Council and require little or no deliberation. There will not be a separate discussion of these items and the agenda will be enacted by one vote. If the Council expresses a desire to discuss a matter listed, that item will be removed from the consent agenda and considered separately: A. Minutes of the October 21, 2014 Workshop and Regular Meeting. (Town Secretary-Kathy Phillips) B. Authorizing the services from Dataprose, Inc. at the unit price listed. (Purchasing Agent-Dawn Berry) C. Resolution No. 11041402 a Resolution of the Town Council of the Town of Little Elm, Texas, approving the terms and conditions of an Interlocal Agreement by and between the Town of Little Elm, Texas, and the City of Carrollton, Texas for the Cooperative Purchase of Goods and Services; authorizing the Town Manager to execute the Agreement; designating the Purchasing Agent as the Official Representative; repealing all Resolutions in conflict; providing a severability clause; and providing an effective date. (Purchasing Agent-Dawn Berry) D. Resolution No. 11041403 a Resolution of the Town Council of the Town of Little Elm, Texas, approving the terms and conditions of an Interlocal Agreement by and between the Town of Little Elm, Texas, and the City of Baytown, Texas for the Cooperative Purchase of Goods and Services; authorizing the Town Manager to execute the Agreement; designating the Purchasing Agent as the Official Representative; repealing all Resolutions in conflict; providing a severability clause; and providing an effective date. (Purchasing Agent-Dawn Berry) E. Authorization to purchase replacement motors from American Eagle Harley and accessories from various sources at the unit price listed for an amount not to exceed $53,453.00. (Purchasing Agenda-Dawn Berry) F. Authorization to purchase replacement vehicles from various sources at the unit price listed for an amount not to exceed $326,259.01. (Purchasing Agenda-Dawn Berry) G. Acknowledge Second Amendment to the Ground Lease Purchase Agreement between the Town of Little Elm Economic Development Corporation and Hula Hut Little Elm, Ltd. (Director of Development Services- Jason Laumer/Executive Director of EDC-Jennette Killingsworth) H. Resolution No. 11041404 a Resolution of the Town Council of the Town of Little Elm, Texas, consenting to the addition of 42.072 acres of land to Denton County Fresh Water Supply District No. 11-A; and providing for an effective date. (Director of Development Services-Jason Laumer) I. Development Agreement for Pecan Drive Property between the Town of Little Elm and Little Elm, L.P. and authorize the Town Manager to execute a contract for the same. (Director of Development Services-Jason Laumer) J. Accept Quarterly Investment Report ending September 30, 2014. (Finance Director -Alan Dickerson) K. Authorization to purchase IT equipment from Global Asset as the unit price listed. (Purchasing Agent-Dawn Berry) L. Resolution No. 11041405 a Resolution of the Town Council of the Town of Little Elm, Texas, approving an amendment to the Town's Investment Policy; recording the annual review; and providing an effective date. (Finance Director-Alan Dickerson)
Discussion and Action to approve annual update to the Valencia Public Improvement District (PID) and Assessment Plan and Assessment Roll. (Abdi Yassin with Municap, Inc. will be present to make short presentation and answer questions) (Finance Director-Alan Dickerson)
Discussion and Action to approve Resolution No. 11041401 considering and approving (I) the resolution of the Board of Directors of Little Elm Economic Development Corporation (LEEDC) entering into a loan agreement with Government Capital Corporation; and (IT) a sales tax remittance agreement between the Town and the LEEDC; and (III) resolving other matters incident and related to the loan; and, (IV) the authority of the Mayor to execute, on behalf of the Town, a general certificate of the Town and the Sales Tax Remittance Agreement. (Finance Director-Alan Dickerson)
Discussion and Action to adopt Ordinance No. 1238 an Ordinance of the Town of Little Elm, Texas granting authority to the Town Manager to sign all contracts and change orders not to exceed fifty thousand and no/100 dollars ($50,000.00); adopting the Town's Purchasing Policy; repealing all conflicting ordinances; providing a severability clause; and providing for an effective date. (Purchasing Agent-Dawn Berry)
Discussion and Action to approve Design Task Order for Hart's Branch Study between the Town of Little Elm and Halff Associates, Inc. for the amount of $72,200.00 and authorize the Town Manager to execute a contract for the same. (Development Services Director-Jason Laumer)
8. Reports and requests for Town Council consideration and appropriate action: E. Discussion and Action to approve Second Amendment to the 380 Economic Development Program and Agreement between the Town of Little Elm and Hula Hut Little Elm, Ltd. and authorize the Town Mayor to execute agreement for the same. (Execute Director of EDC-Jennette Killingsworth) 9. FYI: (All matters are provided to the Town Council for informational purposes only) A. Letter of Appointment-Kevin Mattingly B. Collection Activity-Outstanding Receivables 10. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property.. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 1 1. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 12. Adjourn Work Shop and Regular Meeting.
1. Call to Order Council Work Shop at 6:00 p.m. A. Items to be withdrawn from Consent Agenda. B. Emergency Items if posted. C. Request by the Town Council for items to be placed on a future agenda for discussion, and recognition of excused absences; D. Proposed Noise Ordinance Amendments. (Town Manager-Matt Mueller) E. Discussion on proposed Ordinance No. 1238 authorizing the Town Manager to sign all contracts and change orders up to $50,000 and adopting a purchasing policy. This Ordinance sets guidelines for contracting authority as allowed in the Town's Charter, Section 8.09. (Purchasing Agent-Dawn Berry) F. Presentation of monthly updates from department heads concerning law enforcement activities, municipal court, customer service, emergency medical services, fire department response, fire prevention activities, emergency management, ongoing economic development projects, building permits, code enforcement activities, library activities, human resources updates, information technology report, revenue and expenditure report, street construction status, sanitation services, highway construction status, utility operations, parks and recreation activities, as well as facility and fleet updates. G. Council to highlight items on the agenda needing further discussion or comments prior to the regular session.
2. Roll Call/Call to Order Regular Town Council Immediately Following Council Workshop. 3. Opening Prayer: Minister Michael Turner-New Life Community Church, 4. Pledge to the Flags: A. United States Flag B. Texas Flag: Honor the Texas Flag I pledge allegiance to thee Texas, one state under God, one and indivisible.
Presentation: Library Director-Spencer Smith. A. "In recognition of the effort of their staff and students , the Little Elm Public Library would like award the following schools for their participation in our Summer Reading Program: Brent Elementary- Bronze Level Trophy- over 200 books read! Cesar Chavez Elementary- Silver Level Trophy- over 1,400 books read! Lakeview Elementary- Bronze Level Trophy- over 100 books read! Oak Point Elementary- Silver Level Trophy- over 450 books read! Robertson Elementary- Silver Level Trophy- over 650 books read! In addition, and for the second year in a row, Cesar Chavez Elementary wins the award for most total book read."
Public Comments: Persons may address the Town Council on any issue. This is the appropriate time for citizens to address the Council on any concern whether on this agenda or not. In accordance with the State of Texas Open Meeting Act, the council may not comment or deliberate such statements during this period, except as authorized by Section 551.072, Texas Government Code.
Consent Agenda: All matters listed under the Consent Agenda are considered to be routine by the Town Council and require little or no deliberation. There will not be a separate discussion of these items and the agenda will be enacted by one vote. If the Council expresses a desire to discuss a matter listed, that item will be removed from the consent agenda and considered separately: A. Minutes of the October 21, 2014 Workshop and Regular Meeting. (Town Secretary-Kathy Phillips) B. Authorizing the services from Dataprose, Inc. at the unit price listed. (Purchasing Agent-Dawn Berry) C. Resolution No. 11041402 a Resolution of the Town Council of the Town of Little Elm, Texas, approving the terms and conditions of an Interlocal Agreement by and between the Town of Little Elm, Texas, and the City of Carrollton, Texas for the Cooperative Purchase of Goods and Services; authorizing the Town Manager to execute the Agreement; designating the Purchasing Agent as the Official Representative; repealing all Resolutions in conflict; providing a severability clause; and providing an effective date. (Purchasing Agent-Dawn Berry) D. Resolution No. 11041403 a Resolution of the Town Council of the Town of Little Elm, Texas, approving the terms and conditions of an Interlocal Agreement by and between the Town of Little Elm, Texas, and the City of Baytown, Texas for the Cooperative Purchase of Goods and Services; authorizing the Town Manager to execute the Agreement; designating the Purchasing Agent as the Official Representative; repealing all Resolutions in conflict; providing a severability clause; and providing an effective date. (Purchasing Agent-Dawn Berry) E. Authorization to purchase replacement motors from American Eagle Harley and accessories from various sources at the unit price listed for an amount not to exceed $53,453.00. (Purchasing Agenda-Dawn Berry) F. Authorization to purchase replacement vehicles from various sources at the unit price listed for an amount not to exceed $326,259.01. (Purchasing Agenda-Dawn Berry) G. Acknowledge Second Amendment to the Ground Lease Purchase Agreement between the Town of Little Elm Economic Development Corporation and Hula Hut Little Elm, Ltd. (Director of Development Services- Jason Laumer/Executive Director of EDC-Jennette Killingsworth) H. Resolution No. 11041404 a Resolution of the Town Council of the Town of Little Elm, Texas, consenting to the addition of 42.072 acres of land to Denton County Fresh Water Supply District No. 11-A; and providing for an effective date. (Director of Development Services-Jason Laumer) I. Development Agreement for Pecan Drive Property between the Town of Little Elm and Little Elm, L.P. and authorize the Town Manager to execute a contract for the same. (Director of Development Services-Jason Laumer) J. Accept Quarterly Investment Report ending September 30, 2014. (Finance Director -Alan Dickerson) K. Authorization to purchase IT equipment from Global Asset as the unit price listed. (Purchasing Agent-Dawn Berry) L. Resolution No. 11041405 a Resolution of the Town Council of the Town of Little Elm, Texas, approving an amendment to the Town's Investment Policy; recording the annual review; and providing an effective date. (Finance Director-Alan Dickerson)
Discussion and Action to approve annual update to the Valencia Public Improvement District (PID) and Assessment Plan and Assessment Roll. (Abdi Yassin with Municap, Inc. will be present to make short presentation and answer questions) (Finance Director-Alan Dickerson)
Discussion and Action to approve Resolution No. 11041401 considering and approving (I) the resolution of the Board of Directors of Little Elm Economic Development Corporation (LEEDC) entering into a loan agreement with Government Capital Corporation; and (IT) a sales tax remittance agreement between the Town and the LEEDC; and (III) resolving other matters incident and related to the loan; and, (IV) the authority of the Mayor to execute, on behalf of the Town, a general certificate of the Town and the Sales Tax Remittance Agreement. (Finance Director-Alan Dickerson)
Discussion and Action to adopt Ordinance No. 1238 an Ordinance of the Town of Little Elm, Texas granting authority to the Town Manager to sign all contracts and change orders not to exceed fifty thousand and no/100 dollars ($50,000.00); adopting the Town's Purchasing Policy; repealing all conflicting ordinances; providing a severability clause; and providing for an effective date. (Purchasing Agent-Dawn Berry)
Discussion and Action to approve Design Task Order for Hart's Branch Study between the Town of Little Elm and Halff Associates, Inc. for the amount of $72,200.00 and authorize the Town Manager to execute a contract for the same. (Development Services Director-Jason Laumer)
8. Reports and requests for Town Council consideration and appropriate action: E. Discussion and Action to approve Second Amendment to the 380 Economic Development Program and Agreement between the Town of Little Elm and Hula Hut Little Elm, Ltd. and authorize the Town Mayor to execute agreement for the same. (Execute Director of EDC-Jennette Killingsworth) 9. FYI: (All matters are provided to the Town Council for informational purposes only) A. Letter of Appointment-Kevin Mattingly B. Collection Activity-Outstanding Receivables 10. Council will convene in Executive Session pursuant to Texas Government Code: A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property.. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 1 1. Reconvene into Open Session: Discussion and consideration to take any action necessary as the result of the Executive Session. A. Section 551.071 for private consultation with the Town Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the Town Attorney has a duty under the Texas Rules of Discipline and Professional conduct regarding confidential communication with the Town Council. B. Section 551.072 to discuss certain matters regarding real property. C. Section 551.076 to discuss security matters. D. Section 551.087 to discuss Economic Development. 12. Adjourn Work Shop and Regular Meeting.